AI for dental and medical clinics
Most clinics do not have a marketing problem. They have a capacity problem: calls missed while the front desk is with a patient, recalls that slip a quarter, and a schedule with gaps nobody had time to fill.
The economics of a clinic are unusual. A new patient is worth years of recurring hygiene and treatment, but the cost of losing one is invisible — nobody logs the caller who rang at 6:40pm, got voicemail, and booked with the practice down the road instead. That is the leak worth closing first, and it is an operations problem long before it is an advertising problem.
The second leak is recall. Six-month hygiene is the most predictable revenue in the building and it is usually chased by whoever has a spare ten minutes. Automated, tracked recall sequences over SMS and email recover appointments that were already yours — no new patient acquisition required.
The third is quieter and more serious. A clinic's website, booking form and any system touching patient records are a regulated attack surface. In Canada that is PIPEDA, and in Ontario PHIPA, and both make the custodian responsible. Most clinic websites have never been scanned.
What you get
Book while you're closed
A booking page that takes appointments at 9pm and on weekends, when a large share of patients actually go looking.
Automated recall
Hygiene and follow-up sequences over SMS and email that run on schedule and log every touch, instead of depending on a spare ten minutes.
Nothing falls off the list
Every enquiry becomes a tracked record with an owner and a next action — not a sticky note on the monitor.
Local visibility
Technical SEO and location-specific pages so you show up for '<treatment> near me' rather than three pages down.
Review generation
Timed, polite review requests after an appointment. Reviews are the single strongest local ranking and conversion factor for clinics.
Scanned, not assumed
Continuous vulnerability, TLS and exposed-secret scanning on the web systems around your practice — the ones nobody has looked at since launch.
Deliverables
Everything that lands in your repo, inbox and dashboard at the end of the engagement.
- Clinic website with per-treatment pages and online booking
- Recall and reactivation sequences over SMS and email
- Enquiry pipeline with owner, stage and next action on every record
- Google Business Profile and local search setup
- Review request flow timed to the appointment
- Baseline security scan of your web-facing systems, with a remediation list
How we deliver
Where enquiries arrive, where they stall, and what a missed call currently costs you per month.
Booking page and automatic response first — the fastest recovery of revenue you are already losing.
Sequences for hygiene, unscheduled treatment and lapsed patients, with a human approving the first sends.
Only once the schedule can absorb it: local SEO, reviews and paid acquisition.
The products doing the work
Nothing here is bespoke-only — these are live WebomAI products you can subscribe to today, configured for this industry.
CRM Hub
Patient enquiries, recall sequences, two-way SMS and email, and a pipeline that shows which bookings are at risk.
See CRM HubAI Website Builder
A fast clinic site with treatment pages and a booking call-to-action, publishable and editable without a developer.
See AI Website BuilderDigital Marketing OS
Crawl-based SEO audits, local search work and review generation, run by AI agents with you approving what goes out.
See Digital Marketing OSShield Security
Scheduled scanning of the web systems around your practice: vulnerabilities, exposed secrets, TLS and misconfiguration.
See Shield SecurityFrequently asked
No, unless you decide it should. Sequences are drafted and held for approval by default, and you choose per sequence whether it sends automatically after that. Every message is logged against the patient record.
Not through a pre-built connector today. CRM Hub exposes a REST API and webhooks, which is how most practice systems are integrated, and we build that connection as part of an engagement. Ask us about your specific system — Dentrix, Open Dental, Tracker and ABELDent all differ — and we will tell you honestly what is involved before you buy.
Data is tenant-isolated, every write is audit-logged, and access is role-based. Being clear about the boundary: we do not position this as your clinical record system, and your obligations as health information custodian remain yours. We will tell you exactly which data a given workflow touches so you can assess it against your privacy programme.
No. The CRM, recall and marketing work run against whatever site you have. Replacing it only makes sense if the current one is slow, cannot be edited without a developer, or has no booking path — and we will say which of those applies.
After-hours booking and missed-enquiry follow-up affect the schedule within weeks, because they recover demand that already exists. Recall campaigns show up over one recall cycle. Local SEO is a three to six month horizon, and anyone promising faster is selling you something.
Yes. Each location can be its own workspace with its own numbers, pages and reporting, rolling up to a group-level view. There is no per-seat fee, so adding front-desk staff does not change the price.
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